Organizational skills are relevant skills required to boost your productivity and make you a valuable asset. Many people misinterpret the term and associate it with job skills. However, you cannot learn these skills in any course as they directly relate to your attitude and behavior towards your task.
Acquiring such skills allows you to stand out among your peers and develop your personality. There are several online resources to level up your skills, but these organizational skills need to be taught or learned theoretically.
So without further ado, let’s move on and talk about 11 such organizational skills examples to help you succeed in any field.
11 Best Organizational Skills Examples to Develop
The requirements for these skills vary depending on your job title and position. So we have listed some common organizational skills examples that are appreciated across all sectors.
Time Management
In any aspect of life, prioritizing time is essential for managing your lifestyle. In every organization, time management is regarded as the pinnacle of competence, making it an essential component of your CV.
With effective time management abilities, you can organize your workload and prove yourself as a productive asset. The way you divide your time between projects reveals a lot about your time management skills.
Goal Setting
The simpler it may sound, the harder it is to acquire this skill. Goal setting is not just limited to setting desirable outcomes, but also analyzing the resources, setting the course of action, considering the potential, and deciding the time frame.
Breaking down your goals into smaller steps and achieving them over time requires strong analysis and future forecasting skills. A person well-versed with such skills always grows in life and appreciates every positive step which makes him self-motivated, which is our next point.
Self-Motivation
At every stage of life, you require an inner drive that motivates you to keep going despite any obstacle. That passion motivates you to attain a goal, no matter how difficult it seems.
Self-motivation is far more valuable than any external source because it is something we create, and only we can sustain it. Self-motivated people are more resilient amid hardship because they take strength from their inner desire to overcome challenges and strive to achieve their goals.
Decision Making
Mastering this skill reduces the potential for adverse effects from incorrect decisions. Making well-thought-out judgments requires obtaining every relevant detail, considering the ramifications, and planning forward to anticipate outcomes.
A person who is well-versed in making informed choices will always stand out in a crowd. They are skilled at dealing with difficult environments, mitigating risks, and seizing opportunities.
Communication
Communication is a key part of any organization, it could either be formal or informal. A person with good communication skills always finds himself in a position where he can easily negotiate and captivate the audience. Improving your English communication skills is a necessity these days, due to English being the most common language in the world.
Strong communication is a sign of a good leader and will always be the most likable among the pool of candidates. They can communicate complex ideas, contribute to the betterment of the organization, provide clarity, actively listen to input, and sympathize with their team members.
Self Initiative
Taking initiative on your own is widely appreciated in an organization. Curiosity and drive are what make an individual strive toward progress. It acts as a spark that pushes us to explore and learn as quickly as possible.
This cannot be learned or taught; it is similar to inner motivation that comes from within. If you are interested in your field, you will undoubtedly have that spark.
Planning and Strategizing
Planning and strategizing include examining strengths and problems, as well as available resources and possibilities. Both are ongoing processes that require strong analytical skills and forward-thinking abilities. It acts as an invaluable asset for individuals, as these sorts of skills are highly demanded in upper-level management.
Delegation
The ability to delegate doesn’t mean that you are passing your task and responsibility. It is about effectively managing your workload and ensuring that all jobs are assigned to the appropriate person. This enables them to meet deadlines while also maximizing the efficiency of their workforce.
Delegating lower-priority tasks to others whenever possible improves your team’s overall efficiency. The correct way to delegate tasks also plays a crucial role, and the way you communicate with your subordinates matters the most.
Multitasking
The ability to manage numerous activities or projects at once leads to higher productivity. Many start-ups value candidates who can multitask various projects and assignments.
However, if not managed properly, multitasking can lead to errors and poor quality. To bring the best, you should focus on one activity at a time and prevent distractions.
Willingness to Learn
Willingness to learn and curiosity go hand in hand. Individuals with a strong drive to learn, and a keen attitude are more inclined to welcome change, pursue new chances, and innovate in their professions.
This attitude is generally welcomed in all fields, and it would be beneficial to work on it.
Able to Take Constructive Criticism
If you are willing to explore and learn more, you should also be open to constructive criticism. It is inherent in people who are motivated by a desire to grow and improve. They understand that constructive criticism can provide valuable insights into areas for improvement and help them reach their full potential.
The example of organizational skills provided above may have made it clear that these skills require practice and experience. Furthermore, let’s talk about some tips to highlight your organizational skills.
Also Read: Top 22 Fun Skills to Learn in 2024 When You Have Time to Kill
How to Highlight Your Organizational Skills on Resume?
First and foremost be aware of what organizational skills you inherit. Don’t try to add unnecessary skills that you don’t possess because an interviewer can easily detect whether you are lying or not.
After that make sure:
- The skills match your job description.
- Add the necessary achievements that are acquired from the skills you possess.
- Explain how the previous organization benefited from your skills.
Use words like “identified,” “managed,” “produced” and “facilitated.” And how you will be going to present those skills entirely depends on the layout of your resume. But the most common way to present organizational skills is:
Experience
Sales Manager
XYZ Firm, USA
August 2019-Present
Responsibility:
- Managed sales report
- Identified potential sectors to boost sales
- Scheduled meetings and coordinated with clients
Skills:
- Project management
- Strategic analysis
- Time management
- Meeting deadlines
- Setting and meeting goals
- Scheduling
How to Show Your Organizational Skills in a Job Interview?
The easiest thing that you can show your organizational skills in a job interview is by sharing your work experience and how you handled complex tasks by attaining productivity. The interviewer will surely ask you to share your experience in your previous company and that would be the best time to share your insights of organizational skills you possess.
Start with how grateful you were that they gave you the opportunity to present yourself and then share some incidents. For example, you can tell them that while analyzing the sales reports I noticed quite a few errors and I took the self-initiative to present it to my team leader.
This will naturally fit in the conversation and won’t look like a forced way to self-appreciation. Furthermore, let’s discuss how you can improve your organizational skills.
Improving Your Organizational Skills
Organizational skills cannot be taught or excelled through courses, but require practical application and years of experience. Communication, working under pressure, making decisions, etc. require extensive practice and cannot be learned overnight.
The best thing to do is start small, at a lower management or operational level, to gain experience and understand the flow. This way, you will have plenty of opportunities and time to improve your skill set while also identifying flaws within yourself.
Being an active listener and taking immediate follow-up action are widely appreciated across every sector and institution. Continuously working on these skills will help you achieve a high level of growth and efficiency in leadership, setting you apart from the crowd.
How Do These Organizational Skills Help You?
The benefits are not just limited to the internal walls of the organization. Mastering these skills helps you in your personal life as well, as it teaches you discipline and increases your problem-solving ability. Here are some advantages of focusing on these skills:
- Identify Early Threats: The business environment is full of threats, whether it is external or internal. If operations are carried out with proper planning and a strategy that allows for flexibility, it is easier to deal with and survive in a volatile environment.
- Develops Analytical Thinking: It enhances your creativity and allows you to widen your perspective, which develops analytical thinking.
- Keeps Things Organized: Keeping things organized makes it easy to track progress and identify accountability. In a volatile environment, it encourages the sudden need to shift the workflow.
- Saves Time: Abraham Lincoln once said, “Give me six hours to chop a tree, I will spend 4 hours sharpening the axe”. Focusing on your organizational skills prevents you from wasting a lot of unnecessary money and effort.
- Develops Leadership Qualities: The more you get to indulge in decision-making and planning stages, the more likely you are to develop leadership qualities.
Additionally, you also get the chance to share your ideas and get feedback which help you to gain experience.
Remember that the advantages listed above are not like science rules that will produce desirable results on their own. The real world is much more dynamic, and a lot of external factors can influence your decision-making capacity and success.
Final Words
The best part is that all of these organizational skills are interconnected, so focusing on one will improve all of them.
For example, completing a task through effective time management will boost self-motivation, allowing you to take more initiative. This also allows you to brainstorm new ideas, leading to developing your critical thinking ability.
Try to focus on developing these skills because they increase your intellectual capacity to solve complex problems, making you a strong candidate for leadership positions.
Read Next: What is Laissez-Faire Leadership? Meaning, Examples, Benefits, and More
FAQs
Ans: The most common skills that every organization looks for in an employee are creative thinking, writing, excel, PPT, teamwork, decision-making, and active listening.
Ans: Time management, decision-making, communication, and negotiation are examples of organizational skills that influence an individual’s personality and character traits. It develops the intellectual brain and brings a sense of self-improvement.
Ans: An HR or employer will see many elements in your CV, but the structure and comprehensiveness of your CV are the most important. A lengthy CV makes it appear less appealing and reduces the chances of the recruiter thoroughly reading your resume.
Ans: Goal setting, decision-making, time management, and leadership are some of the skills that are important for professional success in any field.
Sources:
Top Six Organizational Skills For The Workplace – Forbes