You might remember the notice board in your school, and how people would gather in front of it to read the hot notices.
From there, you can understand that a notice is a formal communication instrument to inform the cornered people. As it is used to convey information formally, it needs to be structured properly according to the universally accepted format.
But students often ignore its fundamentals and later make silly mistakes in exams, which reduces their scores.
To tackle these issues, here we will learn about notice writing, its format, and importance, and will understand its crux through some samples.
What is Notice Writing?
A notice is a formal interactive medium of communicating information to a target group to instigate an action or convey a message. They are generally displayed on the boards to keep them visible to the intended audience.
To keep their intent clear, they are written in a specific and rigid format to deliver maximum information using the minimum words. Like a leave application, it is also a medium of formal communication between the general and authoritative groups.
A notice is used at multiple places to inform people of any formal activity or to demand an action. You will find a notice board in offices, educational institutions, societies, and medical facilities for various purposes.
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What is Notice Writing Used For?
Notice writing is used in conveying a message, providing information, or inviting the audience. However, it is also used for certain other purposes as well as mentioned below.
- Deliver Information: Notices help share important details quickly with a large group, ensuring everyone gets the same message at once. They save time by avoiding repeated explanations to individuals or groups.
- Enhance Communication: They keep students, staff, or the public connected to higher authorities by providing clear updates, which make communication official and easy to reach and access.
- Aware People: It spreads awareness about events, rules, or recent changes in any organization or institution. They ensure that people stay informed and avoid missing significant events in the organization.
- Pass Alerts or Warnings: Notices can inform people immediately about urgent or risky situations. They help prevent harm and encourage quick and informed action.
- Invite People: Notices serve as open invitations to join activities, meetings, or celebrations and other events. They make participation more accessible and inclusive for the interested candidates.
Now, let’s discuss its major types.
Types of Notice
The notices are classified in certain categories based on their purposes. Learning about this segregation will help us understand the demand for the notice-writing questions in the exam.
- Public Notice: It is an official announcement made to inform the public or a group of people about important information, rules, or changes, often through newspapers or public boards.
- Meeting Notice: This type of notice is a written communication informing concerned members about the date, time, place, and agenda of a meeting.
- Lost and found Notice: A lost and found notice is issued to report a lost item or to inform about an item found, so that it can be returned to its owner safely.
- Employee Notice: It is an official message issued within a workplace to inform employees about policies, changes, schedules, or significant instructions.
- Event Notice: This notice provides a brief announcement to provide details about an upcoming event, such as its purpose, date, time, and how to participate in it.
- Invitation Notice: An invitation notice is a formal notice inviting specific people or groups to attend or take part in an event.
- Termination Notice: This is an official document informing an individual about the end of a contract, employment, or agreement.
Important Elements of Notice Writing
The important elements of a notice are the name of the institution, heading, date, body, and personal information. Besides, some peripheral elements need to be mandatorily included in the notice writing format.
- Heading: The opening of the notice should start with the word “NOTICE” written at the top.
- Date: Next to the heading, the date of publishing the notice should be mentioned on its left side.
- Title: The title or subject must be mentioned next to the date to inform the readers what the notice is about.
- Body: In a notice, the body covers the lingual part that contains a brief of the purpose of writing it.
- Signature and Designation: The last thing required in a notice is the signature and below it, the designation of the writer.
The subsequent major query among the students is what the correct notice writing format is to use.
So next, we will discuss the explicit, clear, and universal format of notice writing.
Format of Notice Writing
The format of notice writing includes placing the crucial elements mentioned above in the specific position. Below, we have provided the notice writing format, which has been universally recognized and adhered to by all organizations and institutions.
So here is the notice writing format that you can apply while writing a notice for any purpose.
NAME OF THE INSTITUTION
NOTICE
DATE
HEADING
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
______________ {BODY} ___________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______
SIGNATURE
DESIGNATION
|
Now, let’s understand notice writing through some examples.
5 Samples of Notice Writing
While writing a notice, the 2 main factors to consider are format and language. A harmonious conjugation of these two will derive the best lingual product, be it an argumentative essay, a report, or a notice.
Considering this, we will understand the nitty-gritty of notice writing through some samples to learn what they look like in final formatting.
Here are 5 examples of notice writing that will explain to you how to integrate your knowledge and information in the provided format.
Sample 1
The Environmental Club of your school is organizing a tree plantation drive. As Secretary, write a notice informing students about it.
St. Mary Public School
NOTICE
10 August 2025
TREE PLANTATION DRIVE
The Environmental Club of our school is organizing a Tree Plantation Drive on 20th August 2025 in the school grounds to promote greenery and environmental awareness. All interested students from Classes 6–12 are invited to participate. Kindly register with the undersigned by 17th August.
Amit
Secretory, Environment Club
|
Sample 2
The school is organizing an educational trip to the Science Museum. As the Cultural Secretary, draft a notice inviting the names of interested students from classes 8–10.
J.K. Public School
NOTICE
1st August 2025
EDUCATIONAL TRIP TO THE SCIENCE MUSEUM
Students of Classes 9–10 are invited to join an educational trip to the Red Fort on 5th September 2025. Interested students should submit their names and details with a parental consent letter and ₹200 to the undersigned by 28th August. Kindly adhere to the instructions and timeline.
Rakesh
Cultural Secretary
|
Sample 3
As Secretary of the Sports Club, write a notice informing students about selections for the school football team.
SPRINGDALE SCHOOL
NOTICE
15th July 2025
SELECTIONS FOR SCHOOL FOOTBALL TEAM
The Sports Club is organizing football team trials on 20th August at the school’s football playground from 3:30 p.m. onwards. Interested students of Classes 9–12 may participate. Submit your names to the school’s Sports captain by 18th August. Bring your kit and gear for selection.
SIGNATURE
Secretary, Sports Club
|
Sample 4
The school is celebrating the Annual Cultural Day on 20th September. As the Cultural Head, write a notice requesting participation in different events.
THE BRITISH SCHOOL
NOTICE
DATE
ANNUAL CULTURAL FEST 2025
Annual Cultural Day will be celebrated on 20th September in the school’s main hall. Interested students can register for events like folk dance, solo singing, street play, and rangoli. Give names to the Cultural Head of your house by 11th September. Participation certificates will be awarded after the function.
Aman
Cultural Head
|
Sample 5
Someone has found a school diary with important notes and documents in the library. As Head Boy/Head Girl, write a notice informing the school about it.
CAMBRIDGE SCHOOL
NOTICE
23 July 2025
LOST & FOUND NOTICE – SCHOOL DIARY
A school diary, containing assignments and documents, has been recovered from the library. The owner is requested to contact the Head Boy/Head Girl before 17th August for verification and collection. If not claimed, it will be submitted to the school authorities.
Rahul
Head Boy
|
8 Tips for Exceptional Notice Writing
The notice writing requires both knowledge and skills. But the following tips can help you score more in the exam.
Here we have provided 8 exceptional tips for notice writing that will help you score well in notice writing.
- Avoid Ambiguous Language: Using ambiguous language does not convey the desired message to the target people. Keep the language simple and straight to make the message understandable.
- Ensure Proofreading: Once you have completed notice writing, go through it again to eradicate the grammatical and punctuation errors, before pinning it to the board.
- Keep it Inside the Box: The correct format of the notice writing also includes putting it under the box, while keeping a sufficient margin for the written material inside.
- Clarify Who, When, Where, What: To serve the core purpose of the notice writing, you must mention the primary domains in it, such as why you are writing the notice, to whom it is addressed, and through what designation you are writing it.
- Recheck the Format: In notice writing, the format acts as the blueprint. You must match its format with the one given above to ensure it adheres to the universally accepted structure of notice writing.
- Have a Punching Heading: The heading should be strong and intriguing to convey information more clearly.
- Try Bullet Points: While writing the body of the notice, try segregation the information into bullet points to make the information more comprehensible.
- Ensure the Word Limit: Make sure the word count remains around 50 words. This will keep the focus of the notice on the core topic.
Conclusion
From the aforementioned discussion, it is clear that notice writing is a formal and very effective way to share important information with a targeted group. By following the mentioned format, including essential elements, and understanding different types, you can draft clear and concise notices. It is also advisable to practice with the provided samples to enhance skills, ensuring your message is well‑structured, easily understood, and serves its intended purpose efficiently.
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FAQ
Ans: The notice writing for class 7 is a part of the syllabus of the English subject to enable students to learn formal notice writing.
Ans: Heading refers to the NOTICE written at the top of the notice, and the title is the punching line of the notice related to the purpose of the notice.
Ans: To write a notice, you need to follow the format of the notice, put an intriguing title, and write the relevant information in 50 words.
Ans: The types of notice are school notices, workplace notices, public notices, and legal notices.
