A leave application for school is an essential part of formal communication. This piece of writing helps a student notify the class teacher or principal about planned or unplanned leave days. A leave application also supports the teacher’s attendance records and serves as evidence of a student’s absence from class.
Do you need to learn how to write this letter and ask for leave from school formally? If yes, you are in the right place. An application for leave in English has never been this easy before. Just use the format as shown in the image above. Fill in your personal information in the bolded brackets, and you are done. Get an elaborate explanation on the same right in the following headings. Let’s begin.
The All-Purpose Leave Application Format for School
To ask for leave of absence from school, one has to write an application and then submit it to the respective class teacher, typically addressed to the principal. The format given below can be used by everyone. It is an all-purpose leave letter to the principal sample that works well for all circumstances!
Have a look at it.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Your Name], a student of class [Your Class Number with Section]. I would like to bring to your attention that I will be unable to attend the school on the following:
[Leave Days & Dates]
The reason for my absence is [Your Reason]. Upon return, I will complete my make-up work or catch up on missed learning soon with extra effort.
I hope you have permitted me to be on leave as mentioned above. I thank you for the support and understanding.
Yours Sincerely
[Your Name]
[Roll Number] |
How to Use this All-Purpose Format
This isn’t much of the work. You just need to write the format, as provided above, on a piece of paper. Right after that, add your personal information to it within each bracket and then take another clean sheet to rewrite the same without brackets. That is it! Your leave application to the principal for school is ready in minutes.
For guidance, see the images below.
- Write the format on paper.
- Add personal information in each bracket.
- Rewrite your application without brackets on a new sheet of paper.
Save Time: If your school accepts a typed leave application, copy the format from here and paste it into an electronic document, either Google Docs or MS Word. Fill in your details within the brackets. Once done, remove the brackets, undo the bolded words and take a printout. Your leave application for school is ready.
Watch the quick editing tutorial below for guidance.
The following headings show how to use the same format in different situations. The same school leave letter format can be used for different types of leave reasons. So, read up on each section to learn more.
Also Read: Top 10 Boarding Schools In India for Admission in 2025-26
Leave Application for School from Parents
Parents can use the following ready-made sample to write leave application letters for their children at school within seconds. Just edit the template below by putting personal details in bolded brackets, and your perfect, formal, and written leave request is complete.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Parent Name], [Mother/Father] of [Student Name], who studies in [Student’s Class with Section]. I would like to bring to your attention that [Student Name] will be unable to attend school on the following:
[Leave Days & Dates]
The reason for the absence is [Leave Reason]. Upon return, I will make sure that my child’s make-up work is complete on time and [he/she] catches up on missed learning soon with extra effort.
I hope you permit this leave request and allow my child to be on leave as mentioned above. I thank you for your continued support and understanding.
Yours Sincerely
[Father/Mother] Name: [Full Name]
Parent Signature: [Legal Signature as in the PAN card]
Student Name & Roll Number: [Name & Roll No.] |
Note: If you need quick guidance on how to use the format, go to the top section.
Also Read: Is A 3.5 GPA Good to Get Into a Reputable Institution? Here is the Explained Answer
Leave Application for School Going to the Village
Use the following format for a leave letter for school if you need to go to the village. If you are writing this application as a parent for your child, in that case, too, you can use the same layout.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Your Name], a student of class [Your Class Number with Section]. I would like to bring to your attention that I will be unable to attend the school on the following:
[Leave Days & Dates]
The reason for my absence is that I need to go to the village with my parents for personal reasons. Upon return, I will complete my make-up work or catch up on missed learning soon with extra effort.
I hope you have permitted me to be on leave as mentioned above. I thank you for the support and understanding.
Yours Sincerely
[Your Name]
[Roll Number] |
Creative Freedom: Parents writing for their children can change the underlined words above and replace them with their creative ways of expressing the same. Altering the underlined won’t change the meaning of the overall application.
If you need an application written from the perspective of a parent, consider the following format for going to the village. This format can also be used for a principal application for leave.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Parent Name], [Mother/Father] of [Student Name], who studies in [Student’s Class with Section]. I would like to bring to your attention that [Student Name] will be unable to attend school on the following:
[Leave Days & Dates]
The reason for the absence is that we are going to our village for a personal reason. Upon return, I will make sure that my child’s make-up work is complete on time and [he/she] catches up on missed learning soon with extra effort.
I hope you permit this leave request and allow my child to be on leave as mentioned above. I thank you for your continued support and understanding.
Yours Sincerely
[Father/Mother] Name: [Full Name]
Parent Signature: [Legal Signature as in the PAN card]
Student Name & Roll Number: [Name & Roll No.] |
Sick Leave Application for School
To write an application for leave in school for fever, use the following readily available sample/template and customise it with your personal information. It won’t take more than one or two minutes before your error-free leave application is ready.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Your Name], a student of class [Your Class Number with Section]. I would like to bring to your attention that I will be unable to attend the school on the following:
[Leave Date or Dates]
The reason for my absence is that I am suffering from a debilitating fever and physical discomfort. Upon return, I will complete my make-up work or catch up on missed learning without fail by putting in extra effort.
I hope you have permitted me to be on leave as mentioned above. I thank you for the support and understanding.
Yours Sincerely
[Your Name]
[Roll Number] |
Note: This leave application sample can be used by everyone for fever as a reason for absence. If you don’t have a fever but any other physical problem, simply customise the underlined part, as shown in the format, accordingly.
Leave Application for School from Parents out of Station
Utilise the samples or formats below for a leave application for a student from parents out of station. Simply take the leave letter written below and customise it with personal details. That is all you need to do to write a formal school leave request.
Option A: Written by a parent soon going out of the station.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Parent Name], [Mother/Father] of [Student Name], who studies in [Student’s Class with Section]. I would like to bring to your attention that [Student Name] will be unable to attend school on the following:
[Leave Days & Dates]
The reason for the absence is that I need to go out of the station for personal reasons. Upon return, I will make sure that my child’s make-up work is complete on time and [he/she] catches up on missed learning soon with extra effort.
I hope you permit this leave request and allow my child to be on leave as mentioned above. I thank you for your continued support and understanding.
Yours Sincerely
[Father/Mother] Name: [Full Name]
Parent Signature: [Legal Signature as in the PAN card]
Student Name & Roll Number: [Name & Roll No.] |
Option B: Written by a student for parents scheduled to be out of the station soon.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Your Name], a student of class [Your Class Number with Section]. I would like to bring to your attention that I will be unable to attend the school on the following:
[Leave Days & Dates]
The reason for my absence is that my parents are out of station. Upon return, I will complete my make-up work or catch up on missed learning soon with extra effort.
I hope you have permitted me to be on leave as mentioned above. I thank you for the support and understanding.
Yours Sincerely
[Your Name]
[Roll Number] |
Decide Fast: If your parents are already out of the station, and you need to ask for leave from school, pick option B and submit the application to your class teacher, or to any other authority in case of absence.
Also Read: Advantages and Disadvantages of Online Education: Extensively Explained and Answered
Leave Application for School from Parents for Urgent Work
To ask for leave for your child as a parent from school due to urgent work, use the following readily available format and customise it accordingly.
To,
The Principal
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I am [Parent Name], [Mother/Father] of [Student Name], who studies in [Student’s Class with Section]. I would like to bring to your attention that [Student Name] will be unable to attend the school on the following:
[Leave Days & Dates]
The reason for the absence is that I need to go somewhere for urgent work for a personal reason. Upon return, I will make sure that my child’s make-up work is complete on time and [he/she] catches up on missed learning soon with extra effort.
I hope you permit this leave request and allow my child to be on leave as mentioned above. I thank you for your continued support and understanding.
Yours Sincerely
[Father/Mother] Name: [Full Name]
Parent Signature: [Legal Signature as in the PAN card]
Student Name & Roll Number: [Name & Roll No.] |
Never Forget: As a parent, don’t forget to put your name at the end and sign underneath to add authority to the leave letter. Otherwise, the principal mightn’t even consider it.
Also Read: Top BBA Colleges In India for Admission in 2025
How to Write an Application for Leave as a Teacher?
For writing a leave application for school teacher to principal, follow three simple steps: copy the format on paper, add personal details, and rewrite if you have to for clarity. Have a look at the general format below that everyone can use.
To,
The Principle
[School Name]
[School Address]
Date: [Day and Date]
Subject: Leave Application
Respected [Sir or Ma’am]
I hope you are doing well. I am writing to kindly request leave for the following duration: [Days and Dates] due to some personal reasons.
During my leave, I will ensure that my responsibilities are managed properly without interruptions and problems. I will share all the required instructions in advance to avoid inconvenience.
I hope you grant permission for my leave. Moreover, I am always grateful for your continued understanding and support.
Yours Sincerely,
[Your Name]
[Your Designation] |
Note: This is a general format. Thus, don’t forget to add any specific information related to your professional identity at the end of the leave application.
Importance of Leave Application in Schools
A leave application for a teacher is crucial in school for a variety of different reasons, such as official record or documentation, teacher awareness, parental accountability, prevention of miscommunication, and maintenance of school discipline. All these are briefly elaborated below.
- Official Documentation: In order to keep a record of a student’s attendance, a leave application is an inevitable tool. It facilitates a teacher’s endeavour to maintain attendance and allow for customised education plans accordingly.
- Teacher Awareness: A leave application allows the teacher or even the principal to learn about the absence of a student on a particular school day. It helps the school stay informed and manage its roles and responsibilities better.
- Parental Accountability: Submission of leave applications also shows parental contribution to the smooth functioning of the school and easy implementation of its crucial policies.
- Prevention of Misunderstandings: Leave applications help communicate the reasons for students’ leave clearly and exactly as they are. As a result, the concerned authority doesn’t have to do the guesswork or make assumptions about the absence, eliminating potential misunderstandings.
- Maintenance of School Discipline: A leave application in relation to a planned or unplanned absence from school is part of formal communication, implicitly expressing the school discipline. Thus, when a student writes to the principal or teacher for leave, it helps create and maintain school discipline in communication and other affairs.
Furthermore, a letter to principal for leave also helps the student seeking leave to maintain a record and thus, keep track of their attendance personally. So, they are also well-aware of the school-life balance, managing both in a better way.
Key Takeaway
A leave application for school is a formal way to communicate leave-related requirements to the school authorities. Such an application is always headed and addressed to the principal. However, if required, the same can also be replaced with the phrase “Class Teacher.”
At the time of writing a leave request letter or using any of the templates/formats in this article, make sure that your personal information is added clearly and correctly. Also, ensure that your final application doesn’t contain any brackets, as bolded in the formats included here.
FAQs
Ans: It is a written piece of communication to facilitate effective attendance and leave record management at schools with respect to stakeholders, such as students and teachers.
Ans: It helps to ask for leave in writing so that there is a record for future reference.
Ans: Typically, all leave applications are addressed to the principal. However, it is also acceptable to address it to the class teacher, especially in case of student leave requests.
